Privacy policy
"Weiden Haus Co., Ltd. (hereinafter referred to as 'the Company') recognizes its social mission regarding the protection of all personal information it handles. We comply with regulations concerning personal information, ensuring the protection of individuals' rights. To implement these policies, we have established a Personal Information Protection Management System. We commit to continually improving this system by staying updated on IT trends, societal demands, and changes in our business environment.
- Personal information will be acquired, used, and provided only as necessary for our business activities, avoiding unauthorized use beyond specified purposes.
- We comply with laws, governmental guidelines, and other standards regarding personal information protection.
- We implement reasonable security measures tailored to our business context to prevent risks such as leakage, loss, or damage of personal information. We continuously enhance our personal information security framework. Prompt corrective actions will be taken if any issues concerning personal information protection arise.
- We respond promptly, sincerely, and appropriately to complaints and consultations regarding the handling of personal information.
- Our Personal Information Protection Management System will be periodically reviewed and improved to adapt to changes in our surrounding environment.
- Personal information will be stored within the necessary period to achieve its purpose. Once the retention period expires or when the purpose is fulfilled, personal information will be promptly deleted."
Contact Us
For inquiries regarding our privacy policy, please contact the following.
Weiden Haus Co., Ltd. Personal Information Inquiry Contact
Yamaguchi Bldg. 4F, 2-14-8 Minato-ku, Tokyo 107-0052
Email address: com@weiden-haus.com
TEL: 03-6441-0989
Opening hours: 10:30 - 19:30
(excl. Saturdays, Sundays, public holidays and year-end and New Year
holidays)
Date of establishment: November 1, 2017
Date of last revision: September 3, 2018
Weiden Haus Co., Ltd.
Managing Director: Kent Ishizaki
Handling of Your Personal Information Purpose of Use of Personal Information Handled by the Company
For personal information obtained directly from the individual in written form
(including via websites, email, etc.), the purpose of use will be explicitly
stated in writing prior to collection.
The purposes of use for personal information obtained by means other than
those mentioned in the previous section are as follows:
| Category | Use Case / Objective |
|---|---|
| Personal Information of Individuals | For managing interview participation records and responding to inquiries |
| Personal Information of Business Partners' Representatives | For confirming order history details (Incl. communication records, etc.) |
| Personal Information Entrusted by Clients in Connection with Contracted Services | For properly executing the entrusted business operations |
| Personal Information Provided by Job Applicants During Recruitment | For use as selection criteria in employee recruitment |
保有個人データに関する事項の周知
当社で保有している保有個人データに関して、ご本人様又はその代理人様からの利用目的の通知、開示、内容の訂正、追加又は削除、利用の停止、消去及び第三者への提供の停止の請求（以下、「開示等の請求」といいます）につきましては、以下の要領にて対応させていただきます。
a) 事業者の名称
株式会社バイデンハウス
〒107-0052 東京都港区2-14-8 山口建設ビルディング4F
代表取締役 石崎 健人
b) 個人情報保護管理者
管理者名：石崎 健人
役職：代表取締役
連絡先：03-6441-0989
c) 全ての保有個人データの利用目的
| Category | Use Case / Objective |
|---|---|
| Personal Customer Information |
|
| Business Partner Representative Information |
|
| Company Employee Information |
|
| Job Applicant Information |
|
| Specific Personal Information (SSN) | Purposes of use as defined by the Number Act |
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Contact for Complaints Regarding the Handling of Retained Personal Data
Weiden Haus Co., Ltd. – Personal Information Inquiry Desk
Yamaguchi Bldg. 4F, 2-14-8, Minato-ku, Tokyo, 107-0052, Japan
Email: com@weiden-haus.com
TEL: 03-6441-0989
Business Hours: 10:30 AM – 7:30 PM (Excl. weekends, public holidays, and year-end/new year holidays) -
Privacy Mark Membership
[No. 10824704(01)]
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Procedures for Requests for Disclosure, etc., of Retained Personal Data and
Records of Third-Party Provision
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Contact for Requests for Disclosure, etc.
Requests for disclosure, etc., should be directed to the Personal Information Inquiry Desk mentioned above. If you preferdisclosure through electronic procedures, please indicate this when making the request. In principle, we will process yourrequest accordingly.
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Procedures for Requests for Disclosure, etc.
a. Upon receiving your request, we will mail you the designated request form, "Request for Disclosure of Retained Personal Information."
b. Please complete the request form and mail it to the Personal Information Inquiry Desk along with documents verifying an agent’s authority (if applicable) and a postal money order for the handling fee (applicable only for requests for notification of the purpose of use or disclosure).
c. Upon receiving the request form, we will verify your identity by requesting two pieces of information that match our records (e.g., phone number and date of birth).
d. Responses will generally be provided in writing (sent by postal mail) directly to the requester. -
Requests Made by an Authorized Representative
If a request is made by an authorized representative, documents verifying both the representative’s authority and identity must be enclosed.
The information on the applicant’s registered domicile should be limited to the prefecture level, with any further details redacted (e.g., blacked out).
Documents should not contain an individual number (My Number). If they do, the number should be completely redacted.
a. Documents Required to Verify the Representative’s Authority:
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Contact for Requests for Disclosure, etc.
Documents Required to Verify the Representative’s Authority:
| If the request for disclosure, etc., is made by an agent authorized by the individual | Original Power of Attorney from the Individual |
| If the agent is the legal representative of a minor |
A copy of one of the following: Family Register (Koseki Tohon) Resident Certificate (Juminhyo) with the stated relationship Other official documents verifying legal representative authority |
| If the agent is the legal representative of an adult ward |
A copy of one of the following: Certificate of Registered Matters Related to Guardianship Other official documents verifying legal representative authority |
Documents to Verify the Identity of the Agent:
- Driver’s License
- Passport
- Health Insurance Card
- Resident Certificate (Juminhyo)
4. Fee
For requests for notification of the purpose of use or disclosure, a fee of
1,000 yen will be charged for each request.Please enclose a postal money order
with the request form and related documents you send.
- Structure and Measures for Handling Personal Information
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Development of Basic Policy
To ensure the proper handling of personal data, we have established a "Personal Information Protection Policy" addressing "compliance with relevant laws and guidelines" and "inquiries and complaint handling procedures."
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Establishment of Regulations for Handling Personal Data
We have developed personal information protection regulations for each stage of handling, including acquisition, use, storage, provision, deletion, and disposal. These regulations define the methods of handling, responsible personnel, and their duties.
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Organizational Safety Management Measures
We have appointed a person responsible for handling personal data, clearly defined the scope of personal data handled, and established a reporting system to the responsible person if any violation or signs of violation of laws or handling regulations are detected.
Regular self-checks of the handling of personal data are conducted, as well as audits by other departments or external parties. -
Human Resources Safety Management Measures
We conduct regular training for employees regarding important matters in the handling of personal data.
All employees are required to submit a confidentiality agreement concerning personal data. -
Physical Safety Management Measures
In areas where personal data is handled, we implement control over employees' entry and exit and restrict the devices they can bring in. Measures are also in place to prevent unauthorized individuals from accessing personal data.
We take precautions against the theft or loss of devices, electronic media, and documents containing personal data, and when transporting such items within the company or outside, we ensure that personal data is not easily identifiable. -
Technical Safety Management Measures
Access control is implemented to limit the scope of responsible personnel and personal information databases they can handle.
We have introduced systems to protect information systems handling personal data from unauthorized external access or malicious software.